Guides for volunteer boards: Bill 16, general meetings, the syndicate's money, and handing over from one board to the next.
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The board
What a manager does for a syndicate, what the firms that publish their prices charge for 5 to 20 units, the seven questions to ask about the contract, and the one criterion that really decides.
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Obligations and money
The roof gives out and the contingency fund falls short. Who decides on a special assessment, how each unit's part is calculated, with a worked example, what happens when a co-owner does not pay, and how to avoid the next one.
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The board
Volunteering means unpaid, not excused. What the Civil Code asks of a board member, who actually answers when damage occurs, the three situations that expose a person, and the four habits that protect.
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Meetings and votes
Before the vote, withdrawing is free. Elected without wanting it, you can decline the seat. Once on the board, you resign. What changes with the moment, the board's quorum after a departure, and what the minutes should say.
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Meetings and votes
Quorum is counted in votes rather than in people, article 1097 has required no majority in number since 2019, and a resolution passed unanimously can still be annulled. The full table of majorities, decision by decision, and the four traps that invalidate a vote.
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Obligations and money
What the syndicate must make available, what the seller must provide, and the 15-day notice obligation nobody knows about: exactly who owes what when a unit changes hands, with a welcome package template to customize.
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The board
Keys, documents, bank access, passwords, contracts and maintenance log: the complete checklist of what the outgoing board must hand over to the new one, reasonable timelines, and what to do when the transition stalls.
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Obligations and money
On August 15, 2028, the maintenance log becomes mandatory for every condo board in Quebec. What must be ready, how long each step takes, and the month-by-month plan for volunteer boards.
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Obligations and money
Mandatory since August 2025, the syndicate's certificate must be produced within 15 days of every condo sale. Required content, pitfalls to avoid, and a free template to copy, no sign-up.
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Meetings and votes
A complete, free agenda template for your board's annual general meeting in Quebec, with the Civil Code deadlines. Copy it and adapt it to your building.
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The decision gets made at a board meeting, not alone in front of a screen. The kit sums Kohabit up on one page: what changes, what it costs, what Bill 16 requires. Enough to make the case without preparing it.
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The kit is attached, ready to forward to the other board members.
