A complete platform, designed for your board
Everything you need to manage your condo, no training, no complexity, no surprises.
Overview
Everything Kohabit can do for you
Interconnected modules that form a coherent platform.
Governance
Official votes, without mandatory meetings
Create ballots in a few clicks, single choice, yes/no/abstain, or multiple choice. Share weighting and quorum are calculated automatically.
- Ballots with configurable quorum (e.g. 50%, 60%)
- Automatic weighting by shares
- Real-time results with visible participation
- Full history of archived votes
- Email notification to all residents on publication
- Vote directly by email, no account required
Communication
Keep everyone informed, simply
Post announcements with priority levels and choose your audience, all residents or board representatives only.
- Visual priorities: normal, high, urgent
- Read tracking per announcement
- Discussion thread on each announcement
- Email delivery based on each resident's preferences
- Archived announcement feed
- Attach documents from the library directly to an announcement
- Announcements delivered by email, even without an active account
Budget & finances
Clear financial management for everyone
Plan your annual budget, calculate charges by ownership shares, and generate contribution calls automatically. Co-owners get a transparent view of their association's finances.
- Annual budget by expense categories
- Charges calculated automatically by ownership share
- Periodic contribution calls generated in one click
- Payment tracking and balances per co-owner
- Downloadable payment receipts
- Financial dashboard for board members
Messaging
A direct channel between residents and the board
No more lost emails. Residents contact the board directly from the platform, and the team communicates internally in one place.
- Direct resident ↔ board conversations, private and traceable
- The board can initiate a conversation with any resident
- Internal messaging between board team members
- Full history of exchanges, accessible at any time
- Email notifications for every new message
Documents
All your documents, in one place
Centralize bylaws, meeting minutes, contracts and financial reports in a secure space, organized by folder.
- Folders by category: legal, finances, meetings, technical
- Visibility configurable by role (board, owner)
- Documents linked directly to an announcement from the library
- Traceability: audit log and 30-day recovery
- Search and filters by category and year
AI-Powered Search
Koa finds what you're looking for
Koa, your search assistant, scans your entire association's documents, announcements, meeting minutes and logs in seconds, even if you can't remember the exact words.
- Search across all your content: documents, announcements, tickets, minutes
- Relevant results even with approximate terms
- Instant access to bylaws and past decisions
- All your data stays hosted in Canada
- Indexing status visible to board members
Koa
Ask your question in plain language.
All your data stays hosted in Canada 🇨🇦
Maintenance
Handle issues before they get worse
Residents report an issue directly from the app. The board assigns, tracks and resolves, with comment thread and photo attachments.
- Categories: plumbing, electrical, HVAC, elevator, security…
- Statuses: open, in progress, pending, resolved
- Assignment to board members
- Attachments (photos) and comment thread
- Automatic reopening if resident replies
Maintenance log
The complete history of your building
Record every intervention with date, vendor and notes. Compliant with Quebec's Bill 16 requirements.
- Chronological history per component
- Linked to your vendor directory
- One-click register export
- Bill 16 compliant, mandatory maintenance log in Quebec
Community
Involve residents in decisions
The idea box lets every resident suggest improvements, vote, and track progress. Top ideas can be converted to an official ballot.
- Idea submission open to all residents
- Vote for/against with visible score
- Statuses: draft, published, in progress, completed, rejected
- Convert an idea to official vote in one click
Vendor directory
Your trusted vendors, always at hand
Build a directory of verified vendors with reviews and ratings from your community.
- Vendor profiles with contact and specialty
- Reviews and ratings by board members
- Verification by board or manager
- Linked to maintenance log to track interventions
Ready to simplify your condo management?
Early access is now open. Free, hosted in Canada, no commitment.