The tool you wished you had before the last AGM
No more shared Excel sheets, no more email threads with 30 replies, no more PDFs hunted at midnight. Kohabit centralizes your announcements, votes, finances and maintenance log in one tool built for volunteers.
Data hosted in Canada, Law 25 compliant
To set up your board end to end
Maintenance log compliant from day one
Free trial, no credit card required
Your challenges by role
Three roles. One platform.
Every role in a condo board has its own challenges. Here is what Kohabit actually changes for each one.
You were elected president or treasurer. You have a real job on the side.
- · Three evenings a month chasing approvals by email
- · Excel sheets sent as attachments, never up to date
- · Stress before every AGM: where are last year's minutes again?
- · Bill 16 and Law 25: no idea where to start
- ✓ One-click approvals with automatic audit trail
- ✓ Budget and shares calculated in real time for everyone
- ✓ All AGMs, minutes and votes archived and findable in 5 seconds
- ✓ Bill 16 maintenance log and Law 25 file provided by default
You live in your condo and want to actively follow what's happening in your building.
- · Notices taped in the hall, never the ones that matter to you
- · How do you vote when you're traveling?
- · Zero visibility on the contingency fund
- · Tickets sent by email, no news for weeks
- ✓ Targeted announcements, notifications per your preferences
- ✓ Remote vote at your pace, weighted by your share
- ✓ Clear dashboard on budget and payments
- ✓ Tickets tracked live with photos and history
You don't want to create yet another account. With Kohabit, you don't have to.
- · Not sure you'll receive the announcements that matter
- · To vote, you had to show up in person or miss the ballot
- · PDF documents lost in an email thread
- · To reply to a discussion, you had to dig out the right address
- ✓ Announcements delivered straight to your inbox, nothing to install
- ✓ Vote by replying to the ballot email, in 30 seconds, weighted by your share
- ✓ Documents attached to announcements, attached directly to the email
- ✓ Replying to a discussion = replying to its email, simple as a conversation thread
Overview
Everything Kohabit can do for you
Interconnected modules that form a coherent platform.
General meeting
The general meeting, from the notice of call to the minutes
The general meeting is where your co-ownership actually decides, and where the smallest procedural slip is expensive. Kohabit holds the thread: notice within the legal deadline, advance voting, the meeting run item by item, minutes delivered to everyone.
- Notice of call sent within the Civil Code deadline, with delivery tracking
- Advance voting opened before the meeting, for those who will not attend
- Proxies recorded, along with the fractions each proxy holder carries
- Quorum and majorities recomputed on every arrival, every departure, every vote
- A room console for those who vote by show of hands, with no phone and no account
- A wall screen for the room, and a remote view for those following from home
- Minutes pre-drafted from what actually happened, then archived
Governance
Official votes, without mandatory meetings
Create ballots in a few clicks, single choice, yes/no/abstain, or multiple choice. Share weighting and quorum are calculated automatically.
- Ballots with configurable quorum (e.g. 50%, 60%)
- Automatic weighting by shares
- Real-time results with visible participation
- Full history of archived votes
- Email notification to all residents on publication
- Vote directly by email, no account required
Community
Involve residents in decisions
The idea box lets every resident suggest improvements, vote, and track progress. Top ideas can be converted to an official ballot. Involving residents early defuses opposition on the day of the official vote.
- Idea submission open to all residents
- Vote for/against with visible score
- Statuses: draft, published, in progress, completed, rejected
- Convert an idea to official vote in one click
Communication
Keep everyone informed, simply
Post announcements with priority levels and choose your audience, all residents or board representatives only.
- Visual priorities: normal, high, urgent
- Read tracking per announcement
- Discussion thread on each announcement
- Email delivery based on each resident's preferences
- Archived announcement feed
- Attach documents from the library directly to an announcement
- Announcements delivered by email, even without an active account
Messaging
A direct channel between residents and the board
No more lost emails. Residents contact the board directly from the platform, and the team communicates internally in one place.
- Direct resident ↔ board conversations, private and traceable
- The board can initiate a conversation with any resident
- Internal messaging between board team members
- Full history of exchanges, accessible at any time
- Email notifications for every new message
Agenda & events
Every date in one place
Create events, collect attendance, and keep the full picture: events, votes, meetings, contribution-call deadlines, and Law 16 maintenance all appear in one unified calendar.
- Events (AGMs, meetings, activities) with attendance tracking (RSVP)
- Your co-owners confirm attendance by email, without creating an account
- Unified calendar: events, votes, AGMs, deadlines, and maintenance in one place
- Month navigation and chronological agenda view
- Calendar subscription (iCal export) to sync with your own
Budget & finances
Clear financial management for everyone
Plan your annual budget, calculate charges by ownership shares, and generate contribution calls automatically. Co-owners get a transparent view of their association's finances. No more spreadsheets or allocation errors: every contribution call is justifiable down to the share.
- Annual budget by expense categories
- Charges calculated automatically by ownership share
- Periodic contribution calls generated in one click
- Payment tracking and balances per co-owner
- Downloadable payment receipts
- Financial dashboard for board members
Maintenance
Handle issues before they get worse
Residents report an issue directly from the app. The board assigns, tracks and resolves, with comment thread and photo attachments. Every issue's history stays available, even several boards later: nothing gets lost between mandates.
- Categories: plumbing, electrical, HVAC, elevator, security…
- Statuses: open, in progress, pending, resolved
- Assignment to board members
- Attachments (photos) and comment thread
- Automatic reopening if resident replies
Maintenance log
The complete history of your building
Record every intervention with date, vendor and notes. Compliant with Quebec's Bill 16 requirements. The log fills up as you go rather than in a panic before the deadline: every intervention documented today is proof of compliance ready for tomorrow.
- Chronological history per component
- Linked to your vendor directory
- One-click register export
- Bill 16 compliant, mandatory maintenance log in Quebec
Vendor directory
Your trusted vendors, always at hand
Build a directory of verified vendors with reviews and ratings from your community.
- Vendor profiles with contact and specialty
- Reviews and ratings by board members
- Verification by board or manager
- Linked to maintenance log to track interventions
Documents
All your documents, in one place
Centralize bylaws, meeting minutes, contracts and financial reports in a secure space, organized by folder. No more attachments lost in email threads: everything is one click away, filed by folder.
- Folders by category: legal, finances, meetings, technical
- Visibility configurable by role (board, owner)
- Documents linked directly to an announcement from the library
- Traceability: audit log and 30-day recovery
- Search and filters by category and year
Compare
How does Kohabit compare to tools you already know?
Four honest comparisons to help you decide. Our goal: that you pick the most aligned tool with your reality, even if it's not Kohabit.
Kohabit vs Condo Manager
The Quebec challenger versus the condo market's long-time incumbent.
See the comparison →Kohabit vs Upperbee
Comparison with the Quebec all-in-one accounting suite.
See the comparison →Kohabit vs Buildium
Why a US tool is not built for a Quebec condo board.
See the comparison →Kohabit vs CondoAide
The Quebec platform closest to ours, and what each really costs at your size.
See the comparison →Frequently asked questions
Does Kohabit replace a professional condo manager?
Do I need technical skills to use it?
Can I hold a general meeting with Kohabit?
How does Kohabit help with Bill 16 compliance?
Do co-owners have access to the platform?
Can we migrate from a spreadsheet or another tool?
Is Kohabit suitable for a small condo?
Ready to simplify your condo management?
Try Kohabit free for 60 days. Hosted in Canada, no commitment.