Everything a board can read or use, without creating an account.
Ben writes these pages while running a self-managed condo, because the answers were nowhere to be found. They are free, they stay free, and nothing here asks for an email address.
- 11 guides
- 4 tools
- 3 templates
- 5 comparisons
Latest articles
What just came out on the blog. Older articles are sorted by topic, further down.
The maintenance log required by Bill 16
The maintenance log, the contingency fund study and the certificate, around the August 15, 2028 deadline.
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GuideBill 16 for condo boards: the full guide Maintenance log, contingency fund study, certificate. What the law requires, in what order, and by when.
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GuideThe August 15, 2028 deadline What the law expects to be finished by then, and the schedule to get there without rushing.
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Template Word and PDFCertificate on the condition of the co-ownership The document a seller asks the syndicate for, with a fillable template and the legal deadline to provide it.
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Tool PDFSyndicate certificate generator The eight items the regulation requires, filled in one go, and the PDF for your board to sign. Nothing you type is kept.
Meetings and votes
Send the notice, run the sitting, know which majority applies to which decision, and leave with the minutes written.
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GuidePreparing and running a general meeting The notice, the documents to attach to it, how the sitting runs, and the minutes within thirty days.
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Template WordAnnual general meeting agenda template The required items in order, to copy as is or adapt. Our most read page.
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GuideQuorum and majorities: which vote for which decision The table that says which majority applies, from articles 1096 to 1098, and how quorum is actually counted.
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GuideWithdrawing a board candidacy at a general meeting Before the vote, elected without consenting, or already on the board: what the Civil Code says, and what the minutes must record.
Running the board
Taking office, handing it over, welcoming a new co-owner, and convincing a board that hesitates.
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Guide PDFRunning a small volunteer condo board The reference guide for a board with no manager: what falls to you, what can wait, and what cannot. With the board's annual calendar to download.
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Guide PDFBoard turnover: the handover checklist What the outgoing board must hand over, in six families of documents, and what to do when it hands over nothing.
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Template Word and PDFNew co-owner welcome guide Who must provide what when a co-owner arrives, with a template you can send as is.
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GuideVolunteer board member: how far your liability goes Who answers when damage occurs, what the syndicate's insurance must cover, and the four habits that protect a volunteer board.
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Tool PDFKit to convince your board One page to present at a meeting: the problem, costs compared by building size, and the six usual objections.
Money and the contingency fund
What your building should be setting aside, and the gap with what you put in today.
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ToolContingency fund calculator Five fields, and you see the contribution it would take, the gap with yours, and the year the fund would go into the red.
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Tool PDFSpecial assessment calculator The amount to raise and each unit's share, and you see what every unit pays, instalment by instalment, to the cent. The table comes out as a PDF.
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GuideSpecial assessments: the vote, the split and payment Who decides, how each unit's part is calculated, what a co-owner who disagrees can do, and why it almost always points to a contingency fund that fell behind.
Data, privacy and hosting
What Law 25 asks of a syndicate, and why hosting in Canada is not a detail.
Comparisons
What the other software does, who it is built for, and what it costs when the price is public.
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ComparisonCondo management software pricing in Quebec Market prices by building size, where they are public, and the quote to ask for where they are not.
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ComparisonKohabit or Condo Manager Two tools, two audiences. What each one does, and for what kind of condo.
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ComparisonKohabit or UpperBee A suite for professional managers against a tool for a volunteer board.
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ComparisonKohabit or Buildium American rental management software against a tool built for Quebec law.
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ComparisonKohabit or CondoAide The closest comparison, with a price table by building size.
Missing a template? Write to us. We will build it if it helps other boards.