Kohabit vs UpperBee: which one fits your board?
UpperBee serves management firms running portfolios of buildings. Kohabit serves a volunteer board running one.
60-day trial, no card. Hosted in Beauharnois, Québec. No commitment.
UpperBee is a Quebec property management suite, in two condo plans: Core, and Ultimate, which adds full accounting, the maintenance log, the calendar and UpperBee Pay, its payment collection service. The testimonials on their pricing page are signed by seven management firms, and no price appears there: both plans lead to a quote request. The virtual meeting is a separate product, UpperBee Meeting, sold per meeting. Kohabit serves a volunteer board running its building in the evening, and publishes its price. If you manage a portfolio full time, the answer is further down and it is not Kohabit.
On video
Your general meeting, in the room or remotely
Read the transcript
Once a year, the board holds its general meeting. A room rented for the evening, proxies on paper, a quorum counted by hand, and minutes written weeks later, from notes that leave out half the evening.
In Kohabit, you build the agenda item by item. The notice of meeting goes out to every co-owner, fifteen days ahead, and stays archived exactly as sent.
Everyone answers from their email, no account needed. They say they're coming, give a proxy to a neighbour, or vote ahead of time. And reminders go out on their own, only to the people they concern.
On the night, you open the session. Each co-owner checks in from the link they received by email, on their phone, in the room or from home, and the quorum updates with every arrival.
Resolutions are voted on one at a time. The room and those following from home answer the same ballot. Votes are weighted by voting share, proxies included, and the applicable majority is worked out for you.
When the session closes, the minutes are already drafted: attendance, decisions, the result of every vote. You read them, you correct them, and they go out to every co-owner, with the attendance sheet attached.
Your next general meeting, in the room, remotely, or both, can be held in Kohabit. Try it free for sixty days.
What sets them apart
Who it is built for
The testimonials on UpperBee's pricing page are signed by management firms. Kohabit speaks to elected co-owners running their building after their day job.
Price, published or on quote
Kohabit publishes $2.99 per door per month, never more than $79. At UpperBee, Core and Ultimate both lead to a quote request.
What your co-owners do
With Kohabit they receive and vote by email, with no account. UpperBee advertises a self-service owner portal, which needs an account.
What is included
Kohabit includes the maintenance log required by Bill 16 and the live general meeting in its single price. At UpperBee, the maintenance log sits in the Ultimate plan, and the virtual meeting is paid separately, per meeting. Either way, the obligations stay the syndicate's.
UpperBee and Kohabit are not built for the same board
UpperBee is a property management suite, built first for firms that run portfolios of buildings. Its depth is real, and it is built for a full-time team: that is who it is priced and trained for, far less so a volunteer board of twelve units.
Kohabit starts from the opposite question. Not "how do I run hundreds of buildings", but "how does a board without a manager get through its year". Every feature is designed for someone doing this after their day job.
Three differences that show up day to day
Where the data sits. Kohabit stores your data in Beauharnois, Québec, with OVH Hosting Inc. UpperBee's privacy policy names Amazon Web Services and Azure, without saying in which country.
The maintenance log required by Bill 16, and the meeting. The log, its PDF export and the live general meeting are in the single price. At UpperBee, the maintenance log sits in the Ultimate plan, and the virtual meeting is a separate product, per their site.
What co-owners can do without an account. They receive announcements and notices by email, and vote by clicking their answer in the email. Nobody has to be talked into signing up.
When to choose UpperBee over Kohabit
If you run a large portfolio with a dedicated team, or you are a professional manager with several clients, UpperBee answers needs Kohabit does not target. Kohabit is made for Quebec's self-managed volunteer boards.
Detailed feature by feature comparison
Checked on each vendor's website on October 9, 2026.
| Criterion | Kohabit | UpperBee |
|---|---|---|
| Built for | A volunteer board running its own building | Management firms, per the testimonials on their site |
| Price | Published: $2.99/door/month, capped at $79/month | No published price; quote on request |
| Where the data is hosted | Beauharnois, Québec, with OVH Hosting Inc. | Amazon Web Services and Azure, per their privacy policy, no country stated |
| Taking part without an account | Announcements, notices and votes by email | Self-service owner portal |
| Bill 16 maintenance log | Included in the single price | Maintenance log in the Ultimate plan, per their site |
| Live general meeting | Included, in the room or remotely | UpperBee Meeting, a separate product: $149 per meeting up to 25 units, per their site |
| Accounting | Budget, charges by voting share, assessments, general ledger, payments, bank reconciliation | Full accounting in Ultimate: payables and receivables, financial statements, budget |
| Collecting dues | Payment tracking; automatic debit planned | UpperBee Pay in Ultimate: bank debit, credit card, transaction fees |
| Commitment | No commitment, cancel anytime | Not stated on their site |
The demo is open, no account needed: check the table for yourself.
See the demoChoose Kohabit if:
- You are a volunteer board of 2 to 50 units in Quebec
- You want to know the price before writing to anyone
- Your co-owners have to be able to vote without creating an account
- The maintenance log required by Bill 16 has to be kept, and you want to keep it yourselves
- You run your own general meeting, in the room or remotely, without paying for it separately
UpperBee will be a better fit if:
- You are a professional manager with a large portfolio
- You need payables and receivables, purchase orders and payment approval
- Collecting dues by debit has to be in place today
- You manage rentals alongside condo and want a unified suite
- You already have staff trained on UpperBee and migration is not a priority
What to ask in a demo, of everyone
These five questions apply to UpperBee as much as to Kohabit. Ask both, and keep the answers in writing.
- 1 What does it cost for our number of units, this year and in five years?
- 2 What is included in that price, and what gets billed on top?
- 3 What do co-owners without an account see, and what can they do?
- 4 Where is the data stored, and under which law?
- 5 How do we leave with our data, in what format, and at what cost?
Frequently asked questions
Other comparisons
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Kohabit vs UpperBee
Comparison with the Quebec management suite.
Kohabit vs Buildium
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Kohabit vs CondoAide
Two Quebec tools: the register, or taking part.
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