Condo management software for Quebec's volunteer boards
Bring clarity to your condo.
Run your condo without giving up your evenings. Announcements, votes, money and the Bill 16 maintenance log live in one place, and your co-owners take part without creating an account.
Emailed to the 12 co-owners. 11 of them opened it.Emailed to the 12 co-owners.
Read · 11/12
Tuesday
Vote: roof replacement
Every co-owner votes from the email they received, with no account to create.Every co-owner votes from their email, no account.
9 of 12 have voted. Closes June 30.Marc just voted · 2:02 p.m.
Quorum reached
Thursday
Maintenance log: garage inspection
Report and invoice attached. The next inspection is on the calendar.Report and invoice attached, next date set.
Bill 16
Friday
June 1 assessment: 11 of 12 paid
Unit 204 got its reminder in one click. Nothing to write.Unit 204 got its reminder in one click.
1 overdue
Saturday
Nothing to do.
No reminder to send, no email to dig up. It is all in the register.It is all in the register, ready for the meeting.
Bill 162028Deadline
The maintenance log is becoming mandatory for every condo in Quebec. In Kohabit, every job goes in as it happens, and the August 15, 2028 deadline sits in your calendar.
In September, you join your condo's board. You inherit a box of papers, a spreadsheet no one understands, and dozens of emails for every decision.
This year, it all goes through Kohabit.
You set up your condo, then invite your co-owners by email. They receive announcements, meeting notices and votes, with no account to create.
In October, the snow removal contract runs out. You open a vote, and everyone answers in one click, from their email. Votes are weighted by each unit's voting share.
In December, the budget is adopted. It's split into assessments, sent to every unit. You see who has paid, and you remind the others in one click.
In February, the roofer inspects the roof. The visit goes into the maintenance log required by Bill 16, and the next due date updates.
In April, on the night of the general meeting, quorum and votes are counted live, in the room or remotely. At closing, the minutes are already drafted, and they go out to every co-owner with the attendance sheet.
The next September, the new board doesn't start from scratch: the whole year is in Kohabit.
Kohabit is built for volunteer condo boards in Quebec. Try it with your condo, free for sixty days.
For your co-owners
No account needed for your co-owners.
Your co-owners get announcements, notices and votes by email, and reply through a personal link. Those who want an account get one; the others will never hear about it.
The board invitesYou enter your co-owners' contact details. Kohabit sends each one an invitation by email.
Every co-owner receivesAnnouncements, votes, notices, delivered to their inbox. Even the ones who only check email once a week.
A personal space, if they want oneFinances, documents, the condo's full history. Optional, never imposed.
Your co-owners vote from their email. No one to convince to create an account.
Read the transcript
Marie-Hélène chairs her building's board. She'd like to move to a real tool, but she suspects not every neighbour will want to create an account.
With Kohabit, they don't need one. Everyone takes part from the email address they already use, with no account and no app.
Émilie gets every announcement in full in her inbox, with the documents attached.
Mr Roy never wanted one more password. To vote, he clicks his answer right in the email, and his vote is recorded.
Carlos will be travelling on the night of the general meeting. From his notice of meeting, he gives his proxy to his neighbour, and she's notified.
Isabelle gets a reminder for an assessment she has just paid. She reports that she's paid, right from the email, and the board only has to confirm it.
Meanwhile, Marie-Hélène sees the votes, proxies and replies come in, as if everyone had an account.
And those who want one activate their account from any email, to find their documents and finances.
Kohabit is built for volunteer condo boards in Quebec. Try it with your condo, free for sixty days.
No training
No app to install
No account required
How it starts
Your condo on Kohabit in three steps.
Built for volunteers, not for IT specialists.
1
Set up your condo
Sign up, enter your units and their shares. The rest fills in over the following weeks, no credit card.
2
Invite your co-owners
By email. Everyone gets the announcements and votes from their link, with or without an account.
3
Get on with your life.
A reminder goes out in one click, votes count themselves, the log fills in as the work gets done. You open Kohabit when something needs you, not every evening.
What Kohabit does
What Kohabit does for your condo.
Built for volunteer condo boards of 2 to 50 units in Quebec. Each video runs under two minutes.
Once a year, the board holds its general meeting. A room rented for the evening, proxies on paper, a quorum counted by hand, and minutes written weeks later, from notes that leave out half the evening.
In Kohabit, you build the agenda item by item. The notice of meeting goes out to every co-owner, fifteen days ahead, and stays archived exactly as sent.
Everyone answers from their email, no account needed. They say they're coming, give a proxy to a neighbour, or vote ahead of time. And reminders go out on their own, only to the people they concern.
On the night, you open the session. Each co-owner checks in from the link they received by email, on their phone, in the room or from home, and the quorum updates with every arrival.
Resolutions are voted on one at a time. The room and those following from home answer the same ballot. Votes are weighted by voting share, proxies included, and the applicable majority is worked out for you.
When the session closes, the minutes are already drafted: attendance, decisions, the result of every vote. You read them, you correct them, and they go out to every co-owner, with the attendance sheet attached.
Your next general meeting, in the room, remotely, or both, can be held in Kohabit. Try it free for sixty days.
In the fall, the board prepares the budget. Then, all year long, the treasurer receives cheques and transfers, without ever really knowing who has paid.
In Kohabit, the budget is built line by line, from snow removal to the contingency fund. Once it's adopted, it's split into assessments, according to each unit's share.
Every co-owner gets their notice by email, with their amount and due dates. They pay as usual, by cheque, by transfer or by Interac.
When a payment comes in, you confirm it in one click. The co-owner gets a receipt, and their balance updates right away.
You see at a glance who hasn't paid, and for how many days. One click, and the reminder goes out with the balance due, with nothing to write.
You always know what's left in the operating fund and in the contingency fund. At the end of the year, the financial report is ready for the general meeting.
Kohabit, so the treasurer finally knows who has paid. Try it free for sixty days.
Since Bill 16, every condo must keep a maintenance log, by August 15, 2028 at the latest. But too often, the invoices sit in a box, and no one remembers the last roof inspection, until the day it leaks.
In Kohabit, you enter the components listed by the professional who drew up your log, from the roof to the boiler. Each one has its own maintenance tasks, and how often they're due.
Kohabit sorts what's overdue, what's due in the next thirty days, and what's up to date. And every Monday, the board gets an email with what's ahead.
When a provider comes by, you log the work: the date, the amount and the invoice. The invoice is filed in your documents, the amount is added to your expenses, and the next due date is recalculated.
The whole year of maintenance fits on one screen, in the same calendar as your meetings and your assessments.
And whenever you need it, you print the log as a PDF, with its full history and the twenty-five-year repair plan.
Kohabit helps you keep your log, year after year. Try it free for sixty days.
In October, the snow removal contract runs out. The next general meeting isn't until spring, and the first snowfall won't wait.
In Kohabit, the board opens a vote, with the three bids attached. Every co-owner gets it by email.
Everyone votes in one click, from their link, with no account. Votes count by unit share, and a reminder goes to those who haven't voted, two days before the end.
Quorum is reached. The board announces the company it chose, and sees who has read the announcement, without asking.
When the first snow falls, it's all settled.
Kohabit, to decide between general meetings. Try it free for sixty days.
One day, the board changes. And the outgoing president often leaves with the binders, the USB key, and everything they knew.
In Kohabit, the condo's documents are kept in one place: the declaration, the by-laws, the contracts and the financial statements.
Every general meeting keeps its minutes, every vote its result, and the maintenance log all of its work.
When a unit is sold, the certificate the notary asks for is pre-filled from all of that data: the funds, the arrears and the maintenance log.
The new board picks up where the old one left off: nothing gets lost. And at handover time, you can give them a complete archive: register, accounting, maintenance log and documents.
Kohabit, so the condo keeps its memory. Try it free for sixty days.
Kohabit was born on a real volunteer board, not in a management firm. I built it for my own buildings, and the boards using it since tell me what is missing. You talk directly to the person who makes it.
Ben, founder of Kohabit, board member of two condos in Quebec.
Frequently asked questions
The questions we get.
How is Kohabit different from other Quebec tools?+
It is built for volunteer boards, not for professional managers. Your co-owners vote without creating an account, the price is displayed, and everything is hosted in Canada.
How much does Kohabit cost?+
$2.99 CAD per door per month, or $29.90 per door per year, that is two months free. Never more than $79 a month, whatever the size of the building. Everything is included, and the trial runs 60 days with no credit card.
Is my data really hosted in Canada?+
Yes. Your data is stored in Beauharnois, Québec, with OVH Hosting Inc. One exception, which you turn on yourself: the OneDrive integration, which copies your documents to Microsoft. It is off by default. Where your data lives.
Do co-owners need to create an account?+
No. They get announcements and vote by email, from a personal link. Those who want an account get one.
Do we have to install anything?+
No. Kohabit runs in your browser, on a computer or a phone. Nothing to install, for you or for your co-owners.
Can I cancel at any time?+
Yes. No commitment. You export your data from the application, whenever you want.
Try it with your condo.
Hosted in Canada, Bill 16 maintenance log included. 60 days to try it, no card.
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Present Kohabit to your board
The decision gets made at a board meeting, not alone in front of a screen. The kit sums Kohabit up on one page: what changes, what it costs, what Bill 16 requires. Enough to make the case without preparing it.
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